Monday.com
Best overall for nonprofitsColor-coded boards, simple onboarding, and nonprofit discounts make Monday.com ideal for teams with limited bandwidth.
Best for: General nonprofit operations
Pricing: Nonprofit discounts available
2025 Nonprofit PM Software Guide
Best Project Management Software for Nonprofits (2025)
Nonprofits need affordable, user-friendly project management software that supports volunteers, small teams, grant tracking, and collaboration with limited resources. These tools offer the best mix of value, scalability, and mission-driven flexibility.
Vendor-neutral nonprofit software analysis.
Ideal for grant teams, volunteer managers & operations leaders.
Why Nonprofits Need Project Management Software
Nonprofits face unique challenges: limited budgets, part-time staff, volunteer turnover, grant deadlines, and multi-stakeholder coordination. The right PM software improves visibility, reduces manual work, and helps teams deliver impact efficiently.
Compare the Best Software for Your Team
Compare Top Software →Limited budgets
Distributed volunteers
Grant compliance tracking
Fundraising campaign coordination
Multi-program management
Board & stakeholder reporting
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Our reviews remain independent and based on functionality, pricing, usability, support, and value.
SmartMatch™: Best Tools Based on Nonprofit Size
Match your organization to the best tools based on budget, team size, and complexity.
- Small nonprofits (1–10 people): Trello, Monday.com, Asana
- Mid-sized nonprofits (10–50 people): ClickUp, Monday.com, Smartsheet
- Large nonprofits (50+): Smartsheet, Wrike, ClickUp
1–10 users
Trello, Asana, Monday.com — simple & affordable for small teams.
11–50 users
ClickUp, Monday.com, Wrike — great for growing nonprofits.
50+ users
Smartsheet, Wrike — ideal for complex programs and grant reporting.
Top Project Management Tools for Nonprofits (2025)
ClickUp
Best all-in-one toolDocuments, tasks, reporting, forms, and automations — perfect for multi-program coordination.
Best for: Nonprofits managing multiple programs
Pricing: Generous free plan + discounts
Smartsheet
Best for grant reportingSpreadsheet-style PM ideal for compliance tracking, budgeting, and board reporting.
Project Management Templates Toolkit
21 proven templates to eliminate guesswork and save hours.
$79 — Download Toolkit →Best for: Complex grant & program management
Pricing: Enterprise-grade features
Trello
Best for small teamsSimple Kanban boards perfect for volunteers & lean nonprofit operations.
Best for: Small nonprofits and volunteer groups
Pricing: Free plan available
Asana
Popular nonprofit PM tool with strong collaboration, but limited advanced program reporting.
- Pros: Clean UI, great for campaigns & tasks
- Cons: Reporting limited without upgrades
- Best fit: General operations & communications
How to Evaluate Nonprofit Project Management Tools
Before diving into detailed reviews, use these criteria to determine which platforms best align with your nonprofit’s size, workflows, and reporting needs.
Key Factors to Consider
- Budget: Does the tool offer nonprofit discounts?
- Team Size: Are you managing volunteers, staff, or both?
- Grant Reporting: Do you need automated dashboards & compliance tools?
- Training: Can part-time users or volunteers onboard quickly?
Common Nonprofit Use Cases
- Campaign planning & event coordination
- Grant tracking & stakeholder reporting
- Volunteer management & task assignments
- Program management across multiple initiatives
Comparison: Monday.com vs ClickUp vs Smartsheet vs Wrike vs Asana
| Platform | Ease of Use | Automation | Reporting | Best For |
|---|---|---|---|---|
| Monday.com | Very Easy | Strong | Medium | General nonprofit operations |
| ClickUp | Medium | Very Strong | Strong | Multi-program nonprofits |
| Smartsheet | Medium | Strong | Very Strong | Grant reporting & compliance |
| Wrike | Medium | Strong | Strong | Marketing & fundraising teams |
| Asana | Easy | Medium | Medium | Task & campaign coordination |
Best Nonprofit PM Tools (Detailed Summaries)
Use these summaries to determine which tool best supports your programs, volunteers, fundraising, and long-term mission.
Recommended for most nonprofits
Monday.com
Fast setup, automation, and excellent templates, plus nonprofit discounts.
- Pros: Easy onboarding, automations, flexible views
- Cons: Reporting requires higher plans
- Best for: Operations, campaigns, and small staffs
Best all-in-one workspace
ClickUp
Documents, tasks, dashboards, forms — all-in-one for programs & grants.
- Pros: Powerful dashboards & automation
- Cons: Can be overwhelming at first
- Best for: Growing nonprofits with complex work
Best for communications teams
Wrike
Great for creative approvals, campaigns, and cross-team collaboration.
- Pros: Intake forms, proofing, workflows
- Cons: Requires admin governance
- Best for: Marketing & fundraising departments
How to Choose the Right Nonprofit Project Management Tool
Use this framework to narrow your shortlist depending on your program complexity, volunteer workflows, and reporting needs.
Decision Flow
- Need easy onboarding? Choose Monday.com.
- Multiple programs or grants? Choose ClickUp or Smartsheet.
- Heavy campaign & communications workflows? Choose Wrike.
- Small team? Start with Trello or Asana.
Implementation Checklist
- Define programs, campaigns & grant reporting needs
- Map volunteer + staff workflows
- Check nonprofit discounts for each vendor
- Run a 30-day pilot with 1–2 teams
- Standardize templates for tasks, grants & campaigns
Pro Tip: Many of the top PM tools offer **nonprofit discounts of 30–70%**. Always contact sales before buying.
Nonprofit PM Software FAQ
What is the best project management tool for nonprofits?
Monday.com is the best all-around choice due to ease of use, automation, and nonprofit pricing programs.
Which PM tool offers the best nonprofit discounts?
Monday.com, ClickUp, and Asana offer some of the most generous nonprofit discounts.
Which tool is best for grant reporting?
Smartsheet is best for grant tracking, budgeting, and stakeholder reporting.
What is the best free PM tool for nonprofits?
Trello and ClickUp offer robust free tiers ideal for small nonprofits and volunteer teams.
Next Step: Choose Your Top 2–3 Tools
Use PMWorld360 calculators & guides to compare time savings, reporting needs, and volunteer workflows before deciding.
Compare the Best Software for Your Team
Compare Top Software →Project Management Templates Toolkit
21 proven templates to eliminate guesswork and save hours.
$79 — Download Toolkit →