Change Log Template (Scope, Decisions & Amendment Tracking)

What Is a Change Log?

A Change Log is a structured project governance tool used to record, assess, approve, and communicate changes affecting scope, schedule, cost, resources, or deliverables. It ensures consistent evaluation, decision clarity, and alignment across stakeholders.

• Provides a single source of truth for requested changes
• Prevents undocumented scope creep
• Supports consistent and traceable leadership decisions
• Improves stakeholder communication and expectations management

When to Use a Change Log

How to Use the Change Log (Step-by-Step)

1. Record each requested change with context and rationale.
2. Evaluate impacts on scope, resources, cost, and timeline.
3. Present recommendations for leadership decision approval.
4. Update the log with status (Approved, Rejected, Under Review).
5. Communicate outcomes to all stakeholders to maintain alignment.

Common Mistakes to Avoid

• No approval workflow defined — Leads to confusion and rework.
• Not communicating decisions — Causes misalignment and frustration.
• Mixing minor adjustments with major change requests — Maintain categorization discipline.
• No traceability — Always document who approved what and when.

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