Capacity Gap Calculator
Use this free Capacity Gap Calculator to find out whether your team has enough available hours to complete upcoming project tasks. Enter your available and required work hours to calculate the gap instantly.
Capacity Gap Calculator
How Capacity Gap is Calculated
Capacity Gap = Available Hours − Required Hours. A positive number means you have a surplus; a negative number indicates a shortage of resources. Compare hours for the same team and time period.
Example
If your team has 400 available hours but tasks require 450 hours, your capacity gap is −50 hours — a shortage of 50 hours.
Frequently Asked Questions
How do you calculate capacity gap?
Subtract required work hours from available hours. A positive result is surplus capacity; a negative result is a shortage.
What does a negative capacity gap indicate?
A negative capacity gap means required work hours exceed available hours. The team has a capacity shortage.
Use hours from the same planning period. Include only genuinely available working time after existing commitments, leave, and other constraints.