How do you calculate capacity gap?

Subtract required work hours from available hours. A positive number means surplus capacity; a negative means shortage.

What does a negative capacity gap indicate?

A negative capacity gap means the team has more work than available time — a resource shortage.

Capacity Gap Calculator

Use this free Capacity Gap Calculator to find out whether your team has enough available hours to complete upcoming project tasks. Enter your available and required work hours to calculate the gap instantly.

Capacity Gap Calculator

Available Hours Required Hours

How Capacity Gap is Calculated

Capacity Gap = Available Hours − Required Hours. A positive number means you have a surplus; a negative number indicates a shortage of resources.

Example

If your team has 400 available hours but tasks require 450 hours, your capacity gap is −50 hours — a shortage of 50 hours.

Capacity Gap Calculator | Resource Planning Tool – PMWorld360