Request for Quote (RFQ) Template
Download this Request for Quote Template to request, organize, and compare supplier pricing for clearly defined products, services, quantities, specifications, delivery requirements, and commercial terms.
Designed for project managers, procurement teams, buyers, PMOs, operations teams, and sourcing professionals, this editable RFQ Excel template provides a structured framework for documenting item or service specifications, quantities, unit pricing, line totals, lead times, delivery dates, warranties, compliance or deviations, and supplier notes.
Use the template when requirements are sufficiently defined and the primary procurement objective is to obtain comparable supplier quotations. Built-in line-total calculations, subtotal and grand-total fields, commercial terms, payment requirements, quote validity, freight or shipping considerations, and evaluation criteria support a more consistent quote comparison process.
A structured RFQ helps reduce pricing ambiguity, incomplete supplier responses, specification mismatches, and hidden commercial differences by requiring vendors to quote against the same defined requirements and purchasing conditions.
Created by experienced project management professionals for practical supplier quotations, price comparison, procurement planning, project purchasing, and vendor selection.
